SLT101 Activation Program Checklist

SLT101 Pre-Launch Preparations: A Structured Checklist

This checklist outlines the essential tasks required for a successful launch of SLT101 – The Servant Leaders Training Conference and Certification Workshop of DCN300 – The Discipleship Communications Network of Global Frontiers Institute.

I. Program Development & Content Finalization (Target Completion: 8 Weeks Before Launch)

1.1 Curriculum Finalization

Review and finalize all training modules.

Ensure all materials align with the SLT101 theme and learning outcomes.

Obtain approvals from DCN300 leadership on the final curriculum.

1.2 Speaker & Facilitator Confirmation

Identify and confirm all speakers and workshop facilitators.

Provide speakers with clear guidelines and expectations.

Collect presentation materials from speakers.

1.3 Training Manual & Materials Creation

Compile all training materials into a comprehensive training manual.

Develop supplementary materials.

Obtain necessary copyrights and permissions.

1.4 Assessment Development

Develop the written assessment.

Create a rubric for evaluating project proposals.

Design the mentor recommendation form and guidelines.

1.5 Online Platform Setup (If Applicable)

Select and configure the online platform.

Create a dedicated website or landing page for SLT101.

Upload all training materials to the online platform.

II. Logistics & Operations (Target Completion: 6 Weeks Before Launch)

2.1 Venue Booking & Arrangements (If Applicable)

Secure a suitable venue for the conference.

Coordinate logistics with the venue.

Confirm accessibility for participants with disabilities.

2.2 Budget Management

Finalize the budget for SLT101.

Secure funding through sponsorships, grants, or registration fees.

Establish a system for tracking income and expenses.

2.3 Registration System Setup

Implement an online registration system.

Set up payment processing (if applicable).

Develop a system for managing participant data and communications.

2.4 Communication Plan

Develop a communication plan.

Create email templates for registration confirmation, reminders, and important updates.

2.5 Catering & Refreshments (If Applicable)

Plan for catering and refreshments.

Obtain dietary restrictions and preferences from participants.

III. Marketing & Promotion (Target Completion: 4 Weeks Before Launch)

3.1 Marketing Strategy Development

Define the target audience for SLT101.

Develop a marketing strategy.

3.2 Marketing Materials Creation

Design visually appealing marketing materials.

Craft compelling messaging.

3.3 Social Media Promotion

Create a social media campaign.

Schedule regular posts and engage with potential participants.

3.4 Email Marketing Campaign

Build an email list of potential participants.

Create a series of targeted email messages.

3.5 Website & Landing Page Promotion

Feature SLT101 prominently on the DCN300 and Global Frontiers Institute websites.

Optimize the landing page for conversions.

3.6 Press Release

Create and release a press release for additional external coverage.

3.7 Advertising

Implement a paid ads marketing strategy to target additional audience for registration.

IV. Pre-Event Logistics & Communication (Target Completion: 1 Week Before Launch)

4.1 Registration Confirmation & Reminders

Send registration confirmation emails to all registered participants.

Send reminder emails 1 week, 3 days, and 1 day before the conference.

4.2 Pre-Event Information & Instructions

Provide participants with detailed information.

Distribute the training manual.

4.3 Final Venue & Technology Check (If Applicable)

Conduct a final walkthrough of the venue.

Test all AV equipment and technology.

4.4 Volunteer Coordination (If Applicable)

Recruit and train volunteers.

Assign clear roles and responsibilities to volunteers.

4.5 Print Name Tags

Create name tags for easier networking on the event.

V. On-Site/Online Management (During the Conference)

5.1 Registration & Check-In

Set up a smooth and efficient registration and check-in process.

Provide participants with name tags and welcome materials.

5.2 Session Management

Ensure that all sessions start and end on time.

Provide technical support to speakers and facilitators.

Monitor participant engagement and address any issues that arise.

5.3 Communication & Updates

Communicate important updates and announcements to participants throughout the conference.

Use a mobile app or communication platform to facilitate real-time communication.

5.4 Feedback Collection

Implement a feedback form to survey the experience to provide more assistance.

VI. Post-Event Follow-Up (Within 1 Week of Conference)

6.1 Feedback Collection & Analysis

Collect feedback from participants, speakers, and facilitators.

Analyze the feedback to identify areas for improvement.

6.2 Thank You Notes & Certificates

Send thank-you notes to speakers, facilitators, volunteers, and sponsors.

Distribute certificates of completion to participants.

6.3 Project Proposal Review & Mentorship

Review and provide feedback on project proposals submitted by participants.

Connect participants with mentors to provide ongoing support.

6.4 Post-Event Communication

Share photos, videos, and highlights from the conference on social media and the DCN300 website.

Send a follow-up email to participants.

6.5 Results and Data Analysis

Perform a data analysis on the success results of the project for presentation to the higher leaders.